Privacy Policy

Last updated: 19-102025

1. Introduction

Welcome to Berckhoff Reenactment (“we,” “us,” or “our”).
We value your privacy and are committed to protecting your personal data.

This Privacy Policy explains how we collect, use, and protect your information when you visit or make a purchase from https://www.berckhoffreenactment.com (“the Website”).

We operate in accordance with the General Data Protection Regulation (GDPR) and the Dutch Data Protection Act (UAVG).
By using our Website, you agree to the terms of this Privacy Policy.

2. Who We Are

Berckhoff Reenactment is a trade name of Berckhoff Wholesale V.O.F.

Company details:
Berckhoff Wholesale V.O.F.
Windmolenbroeksweg 1
7606 JK Almelo
The Netherlands

Chamber of Commerce (KvK): 78327555
VAT Number: NL861348965B01
Email: info@berckhoffwholesale.nl

We act as the data controller for your personal data.

3. What Personal Data We Collect

We collect both the information you provide directly and data gathered automatically when you use our Website.

3.1 Information You Provide

  • Name
  • Shipping and billing address
  • Email address
  • Phone number
  • Payment details (processed securely by our payment provider; we do not store full card details)
  • Order history and preferences
  • Communication history (emails, messages)

3.2 Information Collected Automatically

  • IP address
  • Browser type and version
  • Device information
  • Cookies and similar tracking technologies (see section 9 below)

4. How We Use Your Data

PurposeLegal Basis (GDPR Article)
To process and deliver your ordersPerformance of a contract (Art. 6(1)(b))
To communicate with you (order updates, support)Performance of a contract / Legitimate interest
To manage your account and preferencesPerformance of a contract
To send newsletters or marketing emails (if you consent)Consent (Art. 6(1)(a))
To improve our Website and servicesLegitimate interest (Art. 6(1)(f))
To comply with legal and tax obligationsLegal obligation (Art. 6(1)(c))

5. Sharing Your Data

We only share your personal data with trusted third parties when necessary for our business operations, such as:

  • Shipping partners: PostNL, DHL, FedEx, UPS, etc.
  • Payment providers: Mollie, PayPal, Stripe (depending on your selection)
  • IT and hosting providers: including website and email hosting services
  • Accounting and tax partners (for legal compliance)
  • Marketing service providers (only if you have given consent)

All partners are required to comply with GDPR and to use your data only for the agreed purposes.

6. International Data Transfers

As we ship worldwide, your data may be processed outside the European Economic Area (EEA).
When this occurs, we ensure that your data is protected using appropriate safeguards such as Standard Contractual Clauses or adequacy decisions approved by the European Commission.

7. Data Retention

We retain your data only as long as necessary for the purposes described in this Privacy Policy:

  • Order data: 7 years (for tax and accounting compliance)
  • Marketing data: until you withdraw your consent
  • Customer service correspondence: up to 2 years after your last contact

After these periods, your personal data will be deleted or anonymized.

8. Your Rights

Under the GDPR, you have the right to:

  • Access – Request a copy of your personal data
  • Rectify – Correct inaccurate or incomplete information
  • Erase – Request deletion of your personal data
  • Restrict processing – Limit how your data is used
  • Data portability – Receive your data in a structured, commonly used format
  • Object – To data processing or marketing activities
  • Withdraw consent – Withdraw your consent at any time

You can exercise these rights by contacting us at info@berckhoffwholesale.nl.
We will respond to your request within 30 days.

If you are not satisfied with our handling of your data, you may file a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens):
https://autoriteitpersoonsgegevens.nl/

9. Cookies and Tracking

Our Website uses cookies and similar technologies to:

  • Enable website functionality (shopping cart, login)
  • Analyze site usage and performance (e.g., via Google Analytics)
  • Personalize content and advertisements (if you have consented)

You can manage or disable cookies in your browser settings at any time.
For more information, please refer to our Cookie Policy.

10. Security

We take appropriate technical and organizational measures to protect your personal data against unauthorized access, loss, misuse, or alteration.

Examples include:

  • Secure (HTTPS) website connections
  • Encrypted payment transactions
  • Restricted access to personal data by authorized personnel only

11. Changes to This Policy

We may update this Privacy Policy periodically.
The latest version will always be available on our Website, with the most recent update date shown at the top of the page.

12. Contact

If you have any questions or concerns about this Privacy Policy or how we handle your data, please contact:

Privacy Officer – Berckhoff Reenactment
A trade name of Berckhoff Wholesale V.O.F.
Windmolenbroeksweg 1
7606 JK Almelo
The Netherlands
Email: info@berckhoffwholesale.nl